Privacy Policy &
GDPR Compliance

1. Introduction

KINOVISION ("we", "us", "our") is committed to protecting the privacy of all individuals who interact with our website and services. This Privacy Policy describes how we collect, use, store, and protect personal data, in compliance with Regulation (EU) 2016/679 of the European Parliament and of the Council (GDPR) and applicable Czech legislation.

By using our website or contacting us, you agree to the practices described in this policy.

2. What Data We Collect

We may collect the following categories of personal data:

• Contact data: name, email address, phone number
• Communication data: messages sent through our contact form or email
• Technical data: IP address, browser type, pages visited, time spent on site (via analytics tools)
• Business data: company name, project details, when provided voluntarily

We do not collect sensitive personal data (e.g. health data, political opinions, religious beliefs).

3. Legal Basis for Processing

We process your personal data on the following legal bases:

• Consent (Art. 6(1)(a) GDPR): when you submit a contact form or subscribe to communications
• Contract (Art. 6(1)(b) GDPR): when processing is necessary to fulfil a contract or pre-contractual steps
• Legitimate interest (Art. 6(1)(f) GDPR): for website analytics and improving our services
• Legal obligation (Art. 6(1)(c) GDPR): when required by applicable law

4. How We Use Your Data

We use your personal data for the following purposes:

• Responding to enquiries and project requests submitted via our contact form
• Managing client relationships and delivering contracted services
• Sending relevant information about our services (only with your consent)
• Improving our website and user experience through analytics
• Complying with legal and tax obligations

5. Data Retention

We retain your personal data only for as long as necessary for the purposes described in this policy:

• Contact form enquiries: up to 2 years from last contact
• Client project data: up to 5 years from project completion (for legal and accounting purposes)
• Analytics data: up to 26 months (standard retention for anonymised data)

After the retention period, your data is securely deleted or anonymised.

6. Sharing Your Data

We do not sell, rent, or trade your personal data. We may share data only in the following cases:

• Service providers: trusted third parties who assist in operating our website or business (e.g. hosting, email services), under strict data processing agreements
• Legal requirements: when required by law, court order, or governmental authority
• Business transfers: in the event of a merger or acquisition, under appropriate confidentiality protections

All third-party processors are required to handle your data securely and only for specified purposes.

7. International Transfers

If personal data is transferred outside the European Economic Area (EEA), we ensure adequate safeguards are in place, such as EU Standard Contractual Clauses (SCCs) or transfers to countries with an adequacy decision by the European Commission.

8. Cookies & Analytics

Our website may use cookies and similar tracking technologies to improve functionality and analyse usage. These may include:

• Essential cookies: required for the website to function properly
• Analytics cookies: used to understand how visitors interact with our site (e.g. Google Analytics)

You can control or disable cookies through your browser settings. Please note that disabling certain cookies may affect website functionality.

9. Your Rights Under GDPR

As a data subject, you have the following rights:

• Right of access (Art. 15): request a copy of your personal data
• Right to rectification (Art. 16): request correction of inaccurate data
• Right to erasure (Art. 17): request deletion of your data ("right to be forgotten")
• Right to restriction (Art. 18): request limitation of processing
• Right to data portability (Art. 20): receive your data in a structured format
• Right to object (Art. 21): object to processing based on legitimate interest
• Right to withdraw consent: at any time, without affecting prior processing

To exercise any of these rights, contact us at: info@kinovision.org

We will respond within 30 days. If you are not satisfied with our response, you have the right to lodge a complaint with the Czech supervisory authority:

Úřad pro ochranu osobních údajů (UOOU)
Pplk. Sochora 27, 170 00 Prague 7
www.uoou.cz

10. Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. These include SSL encryption, access controls, and regular security reviews.

However, no method of transmission over the internet is 100% secure. We cannot guarantee absolute security but commit to addressing any breaches promptly and in accordance with GDPR obligations.

11. Third-Party Links

Our website may contain links to third-party websites (e.g. YouTube, Vimeo, social media platforms). We are not responsible for the privacy practices of these sites and encourage you to review their privacy policies.

12. Children's Privacy

Our services are not directed at children under the age of 16. We do not knowingly collect personal data from minors. If you believe we have collected data from a child, please contact us immediately.

13. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated date. We encourage you to review this policy periodically.

14. Contact

Terms of Service

1. Acceptance of Terms

By accessing and using the KINOVISION website and services, you accept and agree to be bound by these Terms of Service. If you do not agree, please do not use our services.

2. Services

KINOVISION provides professional video production services including but not limited to: documentaries, corporate films, documercials, music videos, short films, and video business cards. All services are subject to a separate written agreement between KINOVISION and the client.

3. Intellectual Property

All content on this website — including text, images, videos, logos, and graphics — is the property of KINOVISION and is protected by copyright law. You may not reproduce, distribute, or use any content without prior written permission.

Final video productions delivered to clients become the property of the client upon full payment, unless otherwise agreed in writing.

4. Use of Website

You agree to use this website only for lawful purposes. You must not:

• Use the site in any way that violates applicable laws or regulations
• Transmit any unsolicited or unauthorised advertising material
• Attempt to gain unauthorised access to any part of the website
• Interfere with the proper functioning of the website

5. Limitation of Liability

KINOVISION shall not be liable for any indirect, incidental, or consequential damages arising from the use of this website or our services. Our total liability shall not exceed the amount paid for the specific service in question.

6. Third-Party Content

Our website may contain links to third-party websites or embedded content (YouTube, Vimeo, etc.). KINOVISION is not responsible for the content, privacy practices, or availability of these external sites.

7. Governing Law

These Terms of Service are governed by the laws of the Czech Republic. Any disputes shall be subject to the exclusive jurisdiction of the courts of the Czech Republic.

8. Changes to Terms

KINOVISION reserves the right to modify these Terms of Service at any time. Changes will be posted on this page with an updated date. Continued use of the website constitutes acceptance of the revised terms.

9. Contact